Subprocessors

Adelante

Work in progress

APT

Work in progress

APT Pty (Australia)

Work in progress

Avon Data Systems Limited (T/A Rezcontrol)

Work in progress

Blue Zinc

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Amazon Web Services (AWS)	Patient or customer health data (e.g., medical messages and records you store in the CRM)	Secure cloud storage and hosting of patient/customer data for the CRM platform	UK / EEA
ClearAccept	Customer or patient names, card details (tokenised — not full card numbers)	To securely process credit/debit card payments through the CRM platform	UK
CloudRX	Patient names, prescription details, and fulfilment information	To manage and fulfil prescriptions electronically	UK
Cymba	Patient or customer mobile numbers and communication preferences	To send text reminders, confirmations, or health-related alerts to patients/customers	UK
Exercise Prescriber	Patient identifiers, therapy/exercise prescriptions, and progress data	To manage and deliver physiotherapy exercise programs	UK
Force24 Ltd	Customer contact details and marketing preferences	To send marketing or appointment reminder communications	UK
Freshdesk	Customer names, contact details, and any information entered in support requests	To handle technical support and respond to customer or clinic queries	UK / EEA
GetAddress.io	Postcodes and address lookup data	To auto-complete or validate postal addresses entered for patients/customers	UK
Google Cloud Platform (GCP)	Patient or customer data (files, records, app data) stored in the CRM	To provide secure cloud hosting, collaboration tools, and database storage	UK / EEA
Gradwell Communications Ltd	Patient or customer phone numbers, call recordings, and SMS/VoIP data	To provide telephony services for contacting patients/customers	UK
Healthcode Limited	Patient identifiers, billing details, and treatment codes	To validate and submit healthcare billing and insurance claims	UK
Heidi AI	Clinical notes and summaries written about patients	To help clinicians create and manage patient documentation using AI	UK
Intercom	Customer names, emails, and chat/support messages (including screenshots)	To provide customer support and manage engagement queries	EEA / UK
Nuapay	Customer names, bank details, and payment references	To collect and process direct debit payments	UK / EEA
Pharmacierge	Patient names, prescriptions, and dispensing records	To fulfil digital prescriptions through linked pharmacies	UK
PhysioTools	Patient names, exercise plans, and session progress	To manage and share exercise programs with patients	UK
Physitrack	Patient identifiers, exercises, and remote monitoring data	To enable remote physiotherapy monitoring	UK / EEA
Pipedrive	Customer, patient or business contact details	To manage customer or partner relationship data (CRM)	EEA
Salaso	Patient names, exercise and video tracking data	To deliver video-based physiotherapy programs	UK / EEA
SignatureRX	Patient identifiers, prescription data, and dispensing records	To issue and manage electronic prescriptions	UK
Stripe	Customer or patient names, tokenised payment details, and billing info	To process secure online payments	EEA / UK
Twilio	Customer or patient phone numbers, call/SMS content, and video session data	To send text alerts, make calls, or host telehealth sessions	EEA / US
Voipfone / Vonage Business Ltd	Customer phone numbers, messages, and call recordings	To provide phone and messaging systems for clinics or customer support	UK
Wibbi	Patient identifiers, exercise program data, and progress tracking	To support patients’ rehabilitation and exercise management	UK
Xero	Customer or patient financial data (invoices, payments, names)	To manage billing and accounting for customers	UK / EEA
Zoom	Audio and video session recordings, meeting metadata	To host secure video consultations and telehealth sessions	EEA

BrightOffice

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
200OK Solutions Ltd	Limited system data, error and support logs	Provides technical support and CRM system maintenance	UK
Amazon Web Services (AWS)	Customer files and analytics data	Provides secure cloud storage for CRM operations	EEA
Cartell.ie	Vehicle identification numbers	Checks vehicle details for customer records	Ireland
ClearCourse Retail Ltd (Giftpro)	Contact, booking, and gifting data	Manages online bookings and customer gift services	UK
Croft Communications Ltd	Customer identifiers and call connection details	Provides telecoms for customer communication	UK
Cymba	Mobile numbers	Sends customer service or marketing text messages	UK
Digitus Rain Limited	Customer identifiers and usage data	Provides secure cloud CRM software and platform services	UK
Dotdigital	Contact details and engagement data	Sends marketing emails and manages engagement tracking	UK
Eworks Manager Ltd	Customer and staff identifiers, scheduling info	Manages service appointments and customer scheduling	UK
Fetchify	Customer contact and address details	Validates and verifies customer address information	UK
Force24	Contact details and engagement data	Supports automated marketing and communication campaigns	UK
Freshworks	Contact details and support logs	Provides customer service and helpdesk platform	UK
Google	Files, analytics, and communication data	Provides secure cloud hosting, collaboration, and analytics	EEA
Google Ireland Ltd (Adwords)	Online identifiers (cookies, emails)	Helps manage and measure online advertising	Ireland
Microsoft	Customer identifiers, files, and communication records	Provides productivity and hosting tools (Microsoft 365, Azure)	EEA
NCI Technologies Limited	Customer identifiers and support data	Provides hosting, IT management, and CRM support	UK
Opayo (Elavon Digital Europe)	Cardholder and billing information	Processes secure customer payments	UK / EEA
Orange Mobile & EE	Customer mobile numbers and connection data	Provides telecoms and mobile connectivity for customer support	UK
Progress Software Ltd	Customer identifiers and transactional data	Enables CRM data integration and processing	UK
Prolateral Consulting Ltd	Customer identifiers and support data	Provides CRM-related IT consultancy and support	UK
RapidSwitch Ltd	Hosted customer data	Hosts and stores CRM data securely	UK
SalesOptimize Ltd (TAMI)	Business contact data and company information	Provides sales intelligence and lead data	Ireland
Sandacre Technology Limited	Customer identifiers and support data	Provides CRM and IT systems integration	UK
Teamview	Customer identifiers and support session data	Provides secure remote support for CRM users	UK
Veriphy	Customer identifiers and compliance check data	Conducts identity verification and compliance checks	UK
WorldPay	Cardholder and billing details	Processes secure customer payments	UK / EEA

Circdata

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Apteco	Attendee and customer contact details and engagement data	To analyse marketing activity and understand how people interact with event communications	UK
Atlassian	User accounts, project and event planning information	To manage internal projects, event planning tasks, and collaboration (e.g. Jira, Trello, Confluence)	EEA
CCL Industries (UK) Ltd t/a ID&C	Attendee names and ID details	To produce personalised event ID cards, wristbands, and passes	UK
Citation (now NatWest)	Health & safety and compliance-related information (where applicable)	To support compliance and regulatory obligations linked to events	UK
Cymba	Mobile phone numbers, SMS consent, communication preferences	To send SMS messages such as reminders, updates, and event communications	UK
Datasharp	Attendee contact details and communication records	To print and distribute event-related communications and materials	UK
ESSA (Event Supplier & Services Association)	Member and attendee details	To coordinate approved suppliers and services for events	UK
Google Ireland Ltd	Documents, identifiers, and limited transaction records	To provide cloud-based tools such as email, document storage, and collaboration	Ireland
Hartley Design & Print Ltd (IC Printing Services)	Attendee names and badge details	To print badges, lanyards, and event materials	UK
ID Card Centre	Personal details shown on event badges or passes	To print physical ID cards and access passes	UK
IP Integration	Contact details and call-related data (where contact centre services are used)	To support customer service and communications systems	UK
Kenner Ltd t/a MoorePeople	Attendee identifiers and registration details	To provide event staffing and manage attendee registration	UK
Microsoft	User accounts, attendee lists, emails, documents, and communications	To provide email, document storage, collaboration tools, and internal systems	EEA
Microsoft Azure	Attendee and customer account IDs, hosted files and databases	To securely host event platforms and related systems	Ireland
O2	Attendee contact details and ticketing references	To support ticketing systems and event-related communications	UK
PageHub Design	Attendee and marketing information	To design and manage digital marketing content for events	UK
Pro-Active Business Information Ltd	Business identifiers and contact information	To verify organisations and attendees where required	UK
Quadient	Attendee mailing information	To manage physical mailings such as tickets and event packs	US
Royal Mail Group Ltd	Postal addresses for attendees	To deliver physical event materials, tickets, or passes	UK
Streamnet Networks Ltd	Event user and attendee data	To provide IT and network services at event locations	UK
Trade ID t/a Digital ID Limited	Attendee names and badge personalisation details	To produce event badges and access passes	UK
Unified	Contact details and communication metadata	To integrate telephony and communications services	UK
Xero	Payment and invoicing information	To manage event billing, payments, and financial records	EEA
Bitrix	User accounts and event/project management data	To manage projects, customer interactions, and event workflows	EEA

Circdata (Polska)

Work in progress

ClearAccept

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Atlassian	Account details, project information, support tickets	To manage work, track issues, and collaborate internally (e.g. Jira, Confluence, Trello)	EEA
Authsignal Ltd	Identity details, multi-factor authentication data, login records	To protect accounts and prevent fraud during sign-in	New Zealand
Bambora AB (Worldline)	Encrypted card details, payer contact info, transaction details	To process and settle card payments securely	EEA
Cognito	Identity details and ID verification records	To verify identities and help prevent fraud	EEA
Contentful	Account details and content that may include personal data	To manage and deliver website and app content	EEA
DocuSign	Names, email addresses, signatures, IDs in documents	To send and sign contracts electronically	EEA
EasyDMARC B.V.	Email addresses and technical email headers	To protect email systems from spoofing and phishing	EEA
Endeavour Internet Business Solutions Ltd	Customer data stored in hosted systems, system logs	To host and support production and support systems	EEA
Ingenico UK Ltd	Encrypted card details, payer contact info, transaction data	To provide secure payment gateway services	EEA
Microsoft	Account details, authentication info, files and documents	To provide email, document storage, and productivity tools (e.g. M365, SharePoint)	EEA
MongoDB Ltd	Customer records stored in databases, system telemetry	To securely store and manage application data	UK / EEA
MVSI	Identity documents (passport, ID, address checks)	To meet identity verification and AML requirements	UK / EEA
Slack Technologies LLC	User account details, messages, shared files	For internal team communication and collaboration	EEA
Snowflake Computing UK Ltd	Customer and transaction data, system logs	For secure data analytics and reporting	UK / EEA
SurveyMonkey	Names, email addresses, survey responses	To collect feedback and survey responses	EEA
Sysxnet Global Solutions (Viking Cloud)	Merchant information, security scan results	To support payment security and PCI compliance	EEA
Xero	Financial records, invoices, contact details	To manage accounting and financial reporting	UK
Amazon Web Services (AWS)	Hosted data including payment and account information	To securely host systems, databases, and logs	UK / EEA
BirdCRM	Names, email addresses, mobile numbers	To send one-time passcodes for secure login (SMS MFA)	UK / EEA
Datadog	System logs, device and IP information	To monitor system performance and reliability	EEA
n8n	Merchant details and funding data	To automate internal workflows (self-hosted)	UK / EEA
Pipedrive	Prospect and customer contact details	To manage customer relationships and sales activity	UK / EEA
Sphonic	Transaction data used for fraud checks (no card numbers)	To monitor transactions for potential fraud	EEA
Worldline	Merchant onboarding data, transaction info, secure card data	To act as acquiring bank and payment processor	UK / EEA
Zapier	Merchant and transaction data	To automate connections between systems	US

CLEARCOURSE PARTNERSHIP ACQUIRECO FINANCE LIMITED

Work in progress

Clear Direct Debit

Work in progress

Club Systems

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
British Telecommunications Plc	Phone numbers, call activity, traffic logs	Telecoms for customer/member communication	UK
Cymba	Phone numbers, preferences	SMS reminders, updates & marketing	UK
Microsoft	Files, messages, cloud-hosted member data, Member accounts, documents, emails, logs	Email, collaboration, hosting, data storage	Ireland
O2 – Telefonica UK Ltd	Phone/SMS metadata	Mobile/SMS communication services	UK
Pen Test Partners LLP	Customer/member data viewed during testing	Security testing to ensure data protection	UK
Revive IT Recycling Ltd	Residual data on recycled devices	Secure IT disposal & certified data erasure	UK
Trade ID / Digital ID Ltd	Names, photos, membership IDs	Printing membership and access cards	UK
DotGolf / World Handicap System	Golf handicap records & personal details	Official golf handicap management	UK
Worldpay	Payment card details	Payment processing for memberships/events	EEA
Zendesk Inc.	Customer/member service enquiries	Customer service ticketing	UK
Amazon Web Services (AWS)	Account data, files, communications, logs	Hosting systems containing member data	UK/EEA
Mailchimp	Names, email addresses	Newsletters and club communication	US
Atlassian (Trello/Jira)	Customer service data, uploaded files	Issue management & development support	EEA
Slack	Customer/member messages	Communication with customers/members	EEA
Docusign (Group)	Contact details, signatures	Digital contract signing	EEA
Pipedrive (Group)	Customer contact details	CRM & sales lead management	UK
Crowdstrike	Technical/log data that may contain identifiers	Cyber-security monitoring	EEA
Checkpoint	Email/security metadata	Email security filtering	EEA
Textlocal	Contact details	SMS alerts and engagement	UK
Netsuite	Customer/member details & financial data	Accounting & financial management	EEA
TeamViewer	Customer/member data during remote support	Remote access IT support	EEA
AnyDesk	Customer/member data during remote support	Remote access IT support	EEA
Sparkpost	Email addresses & engagement data	Marketing email delivery	EEA
Golf Union of Wales	Member registration data	National membership & governance	UK
England Golf Union	Player/member details	Membership management & governance	UK
Claritee	Anonymised usage data only	Analytics dashboard	UK	Anonymised, no personal identifiers
Acushnet Europe Ltd	Account & purchase history	Golf retail & membership systems	EEA/UK
Aleido UK Ltd	User training records	Digital learning platform	UK
Aures Technologies Ltd	POS transactions	Till & retail systems for clubs	UK/EEA
Barcode Warehouse	Member IDs, access & transaction data	Access cards & ID solutions	UK
Company Cards Ltd	Photos, membership IDs	Printing club/member cards	UK
Comtrex Systems Corporation	Orders & payment data	Hospitality POS for clubs	UK
Dropbox International	Customer/member identifiers, documents	Cloud file storage	Ireland
Enhanced Networks Ltd	Network & comms metadata	IT networking & support	UK
European Golf Machines Ltd	Member access & payment data	Ball-dispensing & access card systems	EEA/UK
Famoco	Customer identity & payment details	Secure devices for access/payments	EEA
Geckoboard	Performance dashboards	Club/member KPI dashboards	UK/EEA
Global 4 Communications Ltd	Phone call logs	Telephony & VoIP services	UK
GoCardless	Bank account details, mandates	Direct Debit processing	UK/EEA
Golf Club Managers Association	Member personal data	Club management services	UK
Hi Werk Ltd	Member/customer data	Club management systems	UK
imutual Worldwide Ltd	Basic customer identity	Loyalty/rewards platform	UK
Inicio Solutions Ltd	Member account details	IT and digital services	UK
Newlands Golf Club	Member registration data	Club membership platform	UK
Oxhoo UK Ltd	Customer identifiers, transaction logs	POS tills used for member services	UK
Pat Safe Ltd	Compliance & safety data	Venue safety and compliance	UK
Rackspace International GmbH	Hosted member/customer data	Cloud hosting	EEA
Scottish Golf	Member & player personal info	National governing body	UK
Semcon Product Information	Training data	Product information systems	UK
MarkUp Inc.	Customer email addresses	Sharing website markups with customers	Global
GitHub	User email addresses	Code repository hosting	EEA/US
JetBrains / PHPStorm	User email addresses	Software development tools	EEA
Google	Customer email & analytics	Club analytics and internal tooling	EEA/UK
Pen Test Partners LLP	Member/customer data	Security & penetration testing	UK
PlayMoreGolf	Basic customer contact data	Flexible membership integration	UK	Optional integration
BRS	Basic customer contact data	Tee time booking integration	UK	Optional integration
Fairway Credit	Customer contact data	Finance provider for membership	UK	Optional integration
Paxton / Bearbox / Progeny / Wintacs	Member identifiers	Door access control	UK	Optional integration
EGM / Range Servant	Member identifier data	Range ball dispenser integration	UK	Optional integration
DEKO	Member personal details	Buy Now Pay Later system	UK	Optional integration
Intelligent Golf (CSI)	User and EPOS transaction data	EPOS integration	UK	Optional integration
HowDidIDo	Member & club performance data	Member golf performance platform	UK	Optional integration

Computers For Flooring Limited

Work in progress

CSY Retail Systems Limited

Work in progress

Cymba

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Allies Computing	Email addresses, contact details, communication metadata	Email/SMS communication, secure messaging	UK/EEA
Amazon Web Services	Account info, customer data stored in services	To host applications and data securely, provide infrastructure, and enable system monitoring/analytics.	EEA
Atlassian	Account info, user communications, project collaboration data	Team collaboration, messaging (Jira, Confluence, Trello)	EEA
Azura Group Ltd.	Donor names, contact info, payment details	Donation processing, donor communications	UK
Bitrix 24	Contact details, invoicing info, communications metadata	Quotes Invoicing & client communications	EEA
ClearAccept	Customer names, bank account details, payment mandate info, billing records	To process direct debit instructions and collect customer payments.	UK
CM Telecom	Customer/member phone numbers, postal addresses, email, SMS/RCS content, delivery reports, consent logs	Omnichannel communications (SMS, voice, messaging) for customer engagement	UK / EEA
Commify UK Ltd (TextAnywhere Ltd)	Customer/member phone numbers, SMS content, delivery metadata	Bulk SMS / messaging platform used for customer notifications, marketing, or service updates	UK / EEA
Craft IO Ltd	User email addresses	Product Guides Client/Internal	EEA
Crowdstrike	Technical/log data that may contain identifiers	Cyber-security monitoring	EEA
Engage Hub – Oxygen8 Communications Ireland Ltd	Customer/member phone numbers, SMS content, delivery reports, consent logs	Omnichannel communications (SMS, voice, messaging) for customer engagement	Ireland / UK
Fetchify	Customer postcodes	Provides postcode lookup and address validation services	UK
FMP Marketing Ltd	Customer/member contact details, marketing preferences	Marketing services & campaign execution	UK
Fonix	Phone numbers, payment data, SMS message content	Mobile payments, SMS communications	UK
Google	Files, analytics, and communication data	Provides secure cloud hosting, collaboration, and analytics	EEA
Microsoft	Account info, contact lists, emails, chat/voice/video content	Office 365, Teams, Exchange, Outlook communications	Ireland
Postman	Customer identifiers	Software Testing / Documentation	EEA
Rackspace International GmbH	Hosted member/customer data	Cloud hosting	EEA
Roadmunk	User email addresses	To collect product feedback and manage feature request roadmaps.	EEA
Sage	Customer names, contact info, financial details	Accounting, payroll, business management software	EEA
Vonage	Customer/member phone numbers, SMS/RCS content, delivery reports, consent logs	Omnichannel communications (SMS, voice, messaging) for customer engagement	EEA
Xero	Contact details, invoicing info, communications metadata	Accounting & client communications	EEA
Zapier	Customer identifiers, connected app data (can include comms metadata)	Workflow automation across comms tools	US

Davidson Richards Limited

Work in progress

e-Clinic

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Access Paysuite Ltd	Bank account details and customer reference information	To collect payments by Direct Debit	UK
Assembly Marketing Ltd	Customer email addresses and contact details	To help us run marketing campaigns and customer communications	UK
Croft Communications Ltd	Customer identifiers and call or message details (such as time and duration)	To provide telephone and communications services	UK
Cymba	Mobile phone numbers	To send SMS messages such as reminders or notifications	UK
Eazipay	Bank account details	To collect recurring payments by Direct Debit	UK
NCI Technologies Ltd	Customer identifiers and limited system data	To provide IT support and managed IT services	UK
Postman Inc	Technical test data that may include anonymised or pseudonymised customer data	To test and improve our software integrations	US
Textmarketer	Mobile phone numbers	To send SMS communications	UK
WorldPay Ltd	Payment card details and billing references	To securely process card payments	UK / EEA
Xero (UK) Ltd	Invoices, billing information, and customer references	To manage accounting, invoicing, and financial records	UK

EKM

Work in progress

Emperium

Work in progress

eWorks

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Eworks Manager Proprietary Limited	Name; personal contact details; professional contact details; IP addresses; cookie data; login credentials; traffic data including web logs; payment-related information	Customer Support	South Africa
ClearCourse Business Services Limited	Name; personal contact details; professional contact details; IP addresses; cookie data; login credentials; traffic data including web logs; payment-related information	ClearCourse intra-group shared services	UK
Atlassian Germany GmbH	Name; business contact details (such as name, job title, address, email address, landline and/or mobile phone number(s))	Customer Communications	Germany
Microsoft Corporation	Name; business contact details (such as name, job title, address, email address, landline and/or mobile phone number(s)); login credentials	Internal communications/Authentication	US
Xero Ltd	Name; business contact details (such as name, job title, address, email address, landline and/or mobile phone number(s)); payment-related information	Accounting	UK
Twilio Inc	Name; business contact details (such as name, job title, address, email address, landline and/or mobile phone number(s))	Automated messaging	US
Google LLC	Data collected via our mobile app; cookie data; IP addresses	Android Push Notifications	US
(Firebase Cloud Messaging)
Apple Distribution International Limited	Data collected via our mobile app; cookie data; IP addresses	Apple Push Notifications	Ireland
ANS Group LTD	Name; personal contact details; professional contact details; IP addresses; cookie data; login credentials; traffic data including web logs; payment-related information	App hosting, database	UK
Zansys LTD	Name; personal contact details; professional contact details; IP addresses; cookie data; login credentials; traffic data including web logs; payment-related information	App hosting, database	UK

eWorks Pty (South Africa)

Work in progress

Felinesoft

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
ClickLearn ApS	User details and how people interact with training materials	To help users learn how to use our systems through online training and guidance	EEA
Dynamics Value S.L.	CRM and membership records (such as names, contact details, and account information)	To support, configure, and improve our Microsoft Dynamics CRM and ERP systems	EEA
Gradwell Communications Ltd	Customer contact details and basic call information (such as time and duration of calls)	To provide VoIP phone and telecoms services	UK
Memberwise Limited	Member contact details and engagement information	To support membership-related services, resources, and networking	UK
Microsoft Ireland Operations Limited	Customer emails, files, and user account identifiers	To provide cloud-based email, document storage, collaboration tools, and hosting (Microsoft 365 and Azure)	Ireland
SJS Fire & Security Solutions Ltd	Limited visitor access logs (for example, entry records)	To maintain physical security at our premises	UK
Stripe Technology	Payment-related identifiers (such as transaction references; card details are tokenised)	To securely process customer payments	EEA
Triangle Networks Ltd	Customer or member contact details and communication identifiers	To provide telecoms and IT support services	UK
Vodafone	Customer phone numbers and basic communication records	To provide mobile and telecoms connectivity	UK
Vuzion	Customer tenant details and limited system access information	To act as a cloud service provider and support partner	UK / EEA

Fetchify

Work in progress

FirstClass

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
AFD Software	Customer names, addresses, contact details, identity data	Address validation, identity verification, data quality	EEA	Optional Integration
Experian	Customer names, addresses, contact details, identity data	Address validation, identity verification, data quality	UK / EEA	Optional Integration
GB Group	Customer names, addresses, contact details, identity data	Address validation, identity verification, data quality	EEA	Optional Integration
Xero	Customer financial data, invoices, contact details, payment records	Cloud accounting, bookkeeping, billing	EEA
Microsoft	Account data, files, authentication, communication metadata	Productivity, collaboration, cloud infrastructure	Ireland
Bitrix	Contact data	CRM	EEA
Twilio SendGrid	Customer emails, metadata	Email delivery	US
Netsuite	Customer names, invoices	Invoicing	EEA
Pipedrive	Contact data, contracts	Sales CRM	EEA
Docusign	Contact details, signatures	Digital contract signing	EEA
Crowdstrike	Technical/log data that may contain identifiers	Cyber-security monitoring	EEA
Checkpoint	Email/security metadata	Email security filtering	EEA
TeamViewer	Customer data during remote support	Remote access IT support	EEA
MoneyPenny	Contact data	1st Line Support	EEA

FLG

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
Aircall	Customer names, phone numbers, call records	To provide cloud telephony services and enable customer calls.	EEA	Optional, if customer decides to integrate with this product
Amazon (AWS services)	Customer account details, login/authentication data, system usage logs	To host applications and data securely, provide infrastructure, and enable system monitoring/analytics.	EEA
Bitrix	Customer contact details, account information	To manage customer relationships and store CRM records.	EEA
Circleloop	Customer names, phone numbers, call history	To deliver telecom and VoIP phone services for customer communications.	EEA	Optional, if customer decides to integrate with this product
ClearAccept	Customer names, bank account details, payment mandate info, billing records	To process direct debit instructions and collect customer payments.	UK / EEA
Cronofy Ltd.	Customer calendar data, meeting details, contact information	To provide calendar scheduling and integrate with meeting applications.	EEA	Optional, if customer decides to integrate with this feature
Cymba	Customer mobile phone numbers	To send SMS messages and communications.	UK
Datadog	System and service usage logs (technical metadata, IP addresses)	To monitor system performance and provide analytics for service reliability.	EEA
Esendex Limited	Customer phone numbers, SMS content, message delivery metadata	To send and track SMS and business text messages.	UK	Optional, if customer decides to integrate with this feature
Gitlab	User email addresses, names, account identifiers	To manage software development projects and track bugs/issues.	US
GoCardless	Customer names, bank details, payment mandate info, billing records	To process direct debit payments and manage recurring billing.	UK / EEA
Microsoft	User identifiers, account login info, stored files, communication metadata (e.g. Teams/Outlook)	To provide productivity tools (Office 365, Teams, SharePoint)	EEA
Oracle Netsuite	Customer names, financial records, invoices	To manage accounting, billing, and invoicing processes.	EEA
Pipedrive	Customer contact details, contracts	To support sales teams with CRM and contract management.	EEA
Roadmunk	User email addresses	To collect product feedback and manage feature request roadmaps.	EEA	Only if customer sends feedback requests in
Sinch – Mailgun	User email addresses, email message content, message delivery metadata	To send and deliver transactional and automated emails.	EEA
Topol	Email content, customer email details	To create, design, and send marketing or transactional emails.	EEA
Trustpilot Ltd	Customer identifiers (e.g. name/email), submitted reviews	To collect, publish, and display customer reviews online.	EEA
Zapier	User identifiers, integrated system/application data	To connect apps and automate workflows between different systems.	US/EEA	Optional, if customer decides to integrate with this product

Garage Data Systems

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
Amazon (AWS services)	Customer account details, login/authentication data, system usage logs	To host applications and data securely, provide infrastructure, and enable system monitoring/analytics.	EEA
Cartell.ie	Vehicle registration and identification details	Supplies automotive data checks and validation services	IE
Croft Communications Ltd	Customer names and identifiers	Provides telecoms and business connectivity services	UK
Cymba	Mobile phone numbers	Enables SMS delivery and mobile messaging services	UK
Google	Customer files, emails, analytics identifiers	Provides cloud storage, email, and analytics services	EEA
GoTo Technologies UK Ltd (LogMeIn)	Customer contact info, meeting/chat content, support diagnostics	Delivers online meetings, remote access, and comms tools	UK
HaynesPro	Vehicle and automotive identifiers	Offers online automotive technical data and software	Netherlands
KCOM	Customer network usage data and identifiers	Provides telecoms, internet, and connectivity services	UK
Microsoft	User identifiers, account login info, stored files, communication metadata (e.g. Teams/Outlook)	To provide productivity tools (Office 365, Teams, SharePoint)	EEA
Rackspace International GmbH	Customer data hosted in their cloud	Provides cloud hosting and data storage solutions	EEA
Smart Debit	Customer names, bank account details, direct debit mandates	Processes direct debit transactions and payment collection	UK
NAPA	Customer identifiers (linked to parts purchases)	Provides access to parts catalogues and purchase systems	UK
Fetchify	Customer postcodes	Provides postcode lookup and address validation services	UK
Xero	Customer financial data, invoices, payroll records	Provides cloud-based accounting and finance services	EEA	Optional, if customer decides to integrate with this feature
Sage	Customer financial data, invoices, payroll records	Provides cloud-based accounting and finance services	EEA	Optional, if customer decides to integrate with this feature
Intuit QuickBooks	Customer financial data, invoices, payroll records	Provides finance and accounting software services	EEA	Optional, if customer decides to integrate with this feature

Giftpro

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Amazon / AWS	Customer account identifiers, transaction data (if hosted)	Cloud hosting, SaaS services	EEA
Cloudflare	Customer/member IP addresses, DNS queries, traffic metadata	CDN, DDoS protection, security	EEA
Lead Forensics	Customer IPs, identifiers (B2B attribution)	Website visitor tracking/attribution	UK
Mailchimp	Customer contact details, preferences, marketing data	Email marketing platform	US
Mailgun Technologies	Customer email addresses, delivery metadata	Email sending/transactional service	EEA
Microsoft	Customer/member identifiers, files, hosted data	Microsoft 365, Azure hosting, Dynamics CRM	Ireland
Print Node	Customer identifiers (if included in print jobs)	Cloud print service	UK
Xero	Customer & financial data	Accounting & payroll software	EEA
Royal Mail	Names, delivery addresses, tracking data	Shipping, fulfilment and parcel tracking	UK
Hubspot	Contact details (such as name, email address, company), communication history, and interaction data	Contact details (such as name, email address, company), communication history, and interaction data	EEA
Cymba	Mobile numbers	Sends customer service or marketing text messages	UK

GoB2B Limited

Work in progress

GVS

Work in progress

Hart Square

Work in progress

HOWDIDIDOMEDIA

Work in progress

Instagiv

Work in progress

Intelligent Golf

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
Acushnet Europe Ltd	Customer account and purchase information	To manage golf equipment orders and membership-related services	EEA / UK
Amazon Business	Customer/member account details (when AWS/GCP used)	To host systems and support cloud-based services	UK / EEA
Aures Technologies Ltd	Customer purchase and POS transaction data	To run point-of-sale tills and retail systems used by clubs	UK / EEA
Barcode Warehouse	Member IDs, card data, access information	To supply club access cards and ID card systems	UK
Company Cards Ltd	Member photos, names, membership IDs	To print membership cards and event passes	UK
Comtrex Systems Corporation Ltd	Customer orders and payment data	To provide point-of-sale systems for club hospitality	UK
Cymba	Phone numbers and SMS marketing preferences	To send customer/member SMS alerts and campaigns	UK
Dropbox International Unlimited	Documents, images, customer/member identifiers	To store and share files in a secure cloud environment	Ireland
Enhanced Networks Ltd	Network and communication data including identifiers	To provide IT, telecoms and networking services	UK
European Golf Machines Ltd	Membership details and payment card data	To operate driving-range ball dispensing and club card systems	EEA / UK
Famoco	Identity and payment data	To verify identity and enable secure access/payments	EEA
Geckoboard	Membership or customer KPI data	To provide dashboard reporting for clubs	UK / EEA
Global 4 Communications Ltd	Customer phone numbers, call logs	To provide telephony and VoIP services	UK
GoCardless	Bank account details, Direct Debit mandates	To collect membership fees by Direct Debit	UK / EEA
Golf Club Managers Association	Member personal data	To support club management services for members	UK
Golf Union of Wales Ltd	Member registration data	For membership affiliation and governance purposes	UK
Hi Werk Ltd	Customer/member records	To provide club management software services	UK
imutual Worldwide Ltd	Customer data	To run loyalty and rewards services	UK
Inicio Solutions Ltd	Customer/member account details	To support digital and IT transformation services	UK
Microsoft	User, customer, and cloud-hosted data	To provide cloud hosting, email, documents and collaboration tools	Ireland
Newlands Golf Club	Member registration information	To manage golf club membership	UK
Oxhoo UK Limited	Member identifiers and POS transaction logs	To operate tills used for membership and ticketing	UK
Pat Safe Ltd	Venue compliance and safety data	To help clubs meet safety requirements	UK
Rackspace International GmbH	Hosted customer data	To host systems and provide managed cloud services	EEA
Scottish Golf Limited	Player and member personal information	To manage national membership and player governance	UK
TeamViewer	Customer/member data accessed during remote support	To provide secure remote IT support services	Germany
The Card Network	Member ID and card information	To produce and manage club membership cards	UK
The England Golf Union Ltd	Player and member information	For golf membership governance and management	UK
Xero (UK) Ltd	Customer billing details, payment data	To handle accounting and invoicing for clubs	UK
Zen Internet Limited	Member/customer traffic logs and account identifiers	To provide hosting or ISP connectivity	UK
Pen Test Partners LLP	Member/customer data accessed during testing	To perform security testing and ensure data protection	UK
DotGolf (World Handicap System)	Handicap and player personal data	To run the core WHS handicap system	UK
Slack	Customer/member service communication	To support customer service and internal/external communication	EEA
PlayMoreGolf	Basic contact information for members	To integrate with flexible membership systems	UK
DEKO	Member data	To enable “Buy Now Pay Later” finance options	UK
Club Systems	Member and transaction data	To integrate EPOS and membership systems	UK
Claritee	Anonymised analytics data	To provide internal analytics dashboards for club performance	UK
HowDidiDo	Member and club performance data	To provide golf-related performance/review functionality	UK
Concept	Member data	To integrate with club membership systems	Ireland
Croft Accounting	Billing identifiers and customer payment data	To deliver accounting services	UK
GreenFee365	Player data	To enable third-party tee-time bookings	EEA / US
GiftPro	User details	To facilitate gift voucher sales	UK
EKM	Transaction and ecommerce user data	To support online shop and ecommerce functions	UK
Guestline	Guest and transaction data	For room/EPOS posting in clubs with accommodation	UK
Oracle Opera	Guest data and transaction data	For room/EPOS posting in hotels/clubs	EEA / US	Coming Soon
ClearDebit	Member bank account data	To process Direct Debits	UK
Chaarge	User account and payment data	For EV charging integrations	UK	Coming Soon
GMS RFU Game Management System	Member data	Third-party membership integration	UK
Harbour Assist	Member and transaction data	EPOS integration services	UK	Coming Soon
RangeManager	Member and driving-range usage data	To manage driving-range bookings and payments	UK
Net2 Door Access	Member identifiers	To provide electronic door access for clubs	UK

MillerTech

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
AFD Software Ltd	Names, addresses, contact details	To check and validate addresses so member records are accurate	UK
ANS Group Limited	Data stored in our systems (member records, files, databases)	To securely host and manage our IT systems and databases	UK
Cymba	Mobile phone numbers	To send members SMS messages such as reminders, updates, or alerts	UK
Database Service Provider Global Ltd – Nova	Membership records, IDs, communications data	To host and manage the membership database securely	UK / EEA
Experian Ltd	Identity details and limited financial information	To verify identity, prevent fraud, and carry out credit checks where required	UK / EEA
Microsoft	Emails, contact details, documents, login and usage data	To run email, document storage, collaboration, and cloud systems (Microsoft 365 & Azure)	Ireland
Oracle Corporation	Member identifiers, contact details, financial records	To operate CRM, finance, and database systems	EEA
Plan.com	Call and message activity data (not message content)	To provide phone and mobile connectivity services	Isle of Man

MillerTech (MIS India)

Work in progress

Mosaic

Work in progress

NetXtra

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
ANS Group Limited	Customer or member information stored in our systems, along with technical logs and access credentials	To host our systems securely and provide managed IT and digital transformation services that keep our platform running	UK
Sanderson Solutions	Basic customer identifiers (only if required for a specific project)	To provide independent consultancy or specialist support services	UK
Microsoft	User accounts, contact details, emails, documents, and information about how our systems are used	To provide email, document storage, collaboration tools, and cloud hosting (such as Microsoft 365, Azure, and Teams)	Ireland
Nominet UK	Contact details linked to website domain registrations (such as administrative or technical contacts)	To register and manage our website domain names	UK
Rackspace International GmbH	Customer data stored within hosted systems	To provide secure cloud hosting and managed infrastructure services	EEA

PPM

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
Ampersand-IT Ltd	Basic customer identifiers (such as names or account references)	To provide IT support and help maintain our systems when customer-related issues arise	UK
Assign-IT Ltd	Basic customer identifiers (such as names or account references)	To support our IT systems and assist with technical issues that may involve customer records	UK
Integrated Business Telecom Ltd	Call details (such as time and duration of calls) and customer identifiers	To provide telephone and communications services, including handling and routing customer calls	UK

Practice Point (Assissi)

Vendor / System	Categories of data processed	Purpose of processing	Region of processing
BT PLC (Direct Debit)	Call records and communication details (such as time and duration)	To provide telephone and communications services	UK
ClearCourse Retail Ltd (Giftpro)	Customer names, email addresses, and voucher purchase details	To provide digital gift vouchers and manage voucher transactions	UK
Croft Communications Ltd	Customer contact details and call information	To provide telecoms and phone services	UK
Cymba	Mobile phone numbers and communication preferences	To send SMS messages such as reminders or service notifications	UK
EDS Web Design Ltd	Customer account details and project-related information	To provide website and IT support services	UK
eFlow	Organisation details and invoice information	To issue and manage electronic invoices	UK
FastPay Ltd	Bank account details and billing information	To collect payments by Direct Debit	UK
Rackspace International GmbH	Customer data stored on hosted systems	To securely host systems and data in the cloud	EEA
VetEnvoy	Customer identifiers and account details	To integrate with third-party veterinary systems and services	UK
IDEXX	Customer identifiers and account details	To integrate with third-party laboratory and clinical systems	EEA
ClearAccept	Customer identifiers and payment information	To securely process card and electronic payments	UK
WeTransfer	Files uploaded by customers or staff	To transfer files securely between systems or partners	EEA

Protech

Work in progress

Pursuit

Work in progress

Secure Collections

Work in progress

Sellerdeck

Work in progress

Silverbear

Work in progress

Swan

Work in progress

Swan Origination

Work in progress

The EPOS Bureau

Work in progress

Thinksmart Software Limited

Work in progress

Thinksmart Software Pty Limited (Aus)

Work in progress

TISSL

Work in progress

TouchRetail

Work in progress

Trillium

Vendor / System	Categories of data processed	Purpose of processing	Region of processing	Notes
Atlassian Software	Information entered into support tickets and project tools (e.g. issues, comments, attachments)	To manage projects, track work, and handle support requests using tools like Jira and Confluence	EEA
C.A.J Tech Ltd	Basic customer identification details	To provide IT support and technical services	UK
Dotdigital EMEA Ltd	Email addresses and marketing preferences	To send emails, newsletters, and marketing communications you’ve signed up for	UK / EEA
Dudobi Limited	Customer identifiers (such as names and contact details)	To host systems and data securely in the cloud	UK
Eworks Manager (Pty) Ltd	Customer and workforce information (e.g. names, roles, scheduling data)	To deliver field service and workforce management software	South Africa
Expert Dynamics Ltd	Membership and contact details, CRM records, system usage data	To implement and support our CRM system and manage it on our behalf	UK
Haridham Enterprise	Customer identifiers (such as names and contact details)	To provide IT support and maintenance services	UK
Microsoft	Contact details, emails, documents, login data, and system usage information	To provide cloud hosting, email, document storage, and collaboration tools (Microsoft 365 & Azure)	Ireland
Portrilio	Customer identifiers (such as names and contact details)	To operate our CRM system and manage customer relationships	EEA
PTM EDV System GmbH	Member details, identifiers, and event registration information	To manage memberships and event registrations	EEA
Westcoast	Business contact details (B2B contacts)	To supply and manage IT products and licences	UK

Trillium (Portillo)

Work in progress

Viking Systems Limited (T/A Harbour Assist)

Work in progress